Maximizing Efficiency: The Benefits of an Applicant Tracking System (ATS)

What Is An Applicant Tracking System?

An Applicant Tracking System (ATS) is a technological solution designed to optimize and enhance recruitment efforts. This system addresses various hiring obstacles, encompassing everything from candidate sourcing to rigorous selection processes. By automating recruitment operations with an ATS, HR professionals can expedite the entire hiring pipeline, from application receipt to employee onboarding.

With a significant number of applicants often lacking the requisite qualifications, such as relevant work experience, education, or credentials, the Applicant Tracking System effectively eliminates the time-consuming process error occurred during generation. Please try again or contact support if it continues. Most candidates have a higher chance of having their applications rejected during this screening phase, which can be attributed to the sheer volume of applicants and recruiters' limited time. However, an ATS with smart algorithms can streamline the resume selection process by filtering out unqualified candidates based on predefined criteria.

How Does An Applicant Tracking System Work?

At their heart, Applicant Tracking Systems (ATS) has been crafted to streamline the way recruiters handle candidates, starting from the initial contact, progressing up to the final interview, and ultimately leading to a successful job offer.
Depending on the chosen software, an ATS can lend a significant hand to hiring managers in creating job advertisements, sourcing candidates, parsing and assessing applications, conducting interviews, and extending offers throughout the recruitment journey.
ATSs grants recruitment teams the ability to promptly provide feedback after candidate interviews and make notes about each applicant. This vital information, tied to engaged candidates, equips decision-makers to assess candidates without prejudice and expedite the progression of the most suitable applicants.
Moreover, leading Applicant Tracking System leverage advanced technology such as artificial intelligence and natural language processing to scrutinize resumes, suggest potential candidates for vacant roles, and identify desirable talent within the existing ATS pool.
Furthermore, top-tier ATSs seamlessly integrate with a diverse range of job boards, including those specialized for certain roles, like tech and engineering, making it incredibly easy to post job vacancies with just a single click.

Benefit Of Applicant Tracking System

Saves Time as Well as Resources

Identifying, analyzing, searching through inboxes for the proper attachment and tracking candidates in the pipeline can be messy and drawn out.
Here, an ATS comes into the picture as it extracts the monotonous work from the recruiting process by providing easy-to-use tools that eliminate unnecessary posting steps on job boards and offer the support you didn’t know you needed.
With the potential to create templated customized hiring workflows that can be integrated into different departments or interview stages, an ATS provides time at every step. Also, an integrated calendar allows you to check everyone’s availability at a glance, which makes Appoiment scheduling software a one-step process.

Streamlines Recruiting

Growing businesses often end up recruiting for multiple positions at the same time. The process can become chaotic very quickly in the absence of a good applicant tracking system. An ATS enables you to manage your entire hiring process, from start to finish, on a single platform, so you don’t waste time juggling between multiple spreadsheets and tools to gather basic information. Hiring at any stage of growth is crucial, and this process needs to be quick and accurate to minimize the losses that bad hiring decisions can cause. An ATS for small businesses helps achieve this easily by letting you manage job postings, interview scheduling, assessments, offer management, and onboarding all from the same place.

Improved Cost-Per-Hire

Often businesses cannot invest a significant amount of dollars in vetting through the expensive screening process every time they hire new talent.
Simultaneously, they need to find a way to recruit the right resource because of an efficient screening process. But, unfortunately, this would cost them much more than ever imagined.

Simplified Onboarding

Once you hire the right candidate, it’s time to welcome them with an unparalleled onboarding experience. According to Statistics collected by SHRM and other partnered companies in the HR space, “69% of employees are likely to stay with an organization for three years if they experience great onboarding.”. After all, automating people's operations shows you’re organized, taking away the onus while giving your employees purpose and structure from day one.

Saves Time by Automating Mundane Tasks

Applicant tracking system advantages include enabling you to focus more on tasks that truly require your attention rather than spending manual resources on routine, mundane tasks. Good ATS can save almost 50% of your time by automating these routine tasks. In doing so, your processes get more efficient and faster.
With your applicant tracking system, you can automatically screen resumes and reject candidates based on custom requirements, and even automatically schedule online assessments and background checks—this ensures that your conditions are met precisely, and each stage is executed without delays and bottlenecks.

Say Goodbye to Wasted Time on Non-Relevant Candidates

Correctly identifying top talent takes time. If you look for all reasons to hire EAs, the hiring process might take longer than expected. There are so many different facets to what makes a candidate a high-quality hire do you want the smartest person with the highest intelligence quotient (IQ) in that stack of resumes if they lack the ability to communicate effectively? Is the most experienced candidate a good fit if they’re incapable of accepting feedback? An Applicant Tracking System can help you the right balance between cognitive ability and personality with assessments that offer a deeper look at candidate data

Reduce Recruitment Cycle and Time-to-Hire

Streamlining the recruitment cycle and reducing time-to-hire helps minimize the distraction of hiring efforts and maximizes productivity. Collecting and assessing recruiting metrics helps deliver actionable insights about your hiring process, and can highlight potential bottlenecks or recurring patterns. Using the Best Applicant Tracking System in India to collect and report data can help answer valuable questions about how your business is handling hiring and what improvements could be made to speed up the process.

Streamline Your Hiring Process and Make it Predictable

Regardless of how refined your talent acquisition strategy is, the process of finding, processing, interviewing and onboarding ideal candidates involves a lot of moving pieces. Writing a job description, posting job openings on social media, scheduling interviews, and guiding new team members through the onboarding process could easily involve four or five different departments. It’s easy for confusion to crop up along the way. One of the most significant ATS benefits is organization; the system ensures that no follow-up email or interview appointment is forgotten and helps create a replicable routine around fulfilling hiring needs.

Measure, Report and Improve

Good data helps drive better decisions. The ability to track and report recruiting analytics can help you refine the hiring process and improve your quality of hire. Tracking metrics that relate to time of hire, candidate sources, and diversity surveys helps accurately gauge the productivity and performance of your hiring process.

Make Compliance Easy

Build inclusive hiring processes and demonstrate compliance with EEO/OFCCP/GDPR guidelines with ATS tools that optimize job posts, expand your hiring reach, and help navigate local, national, and international regulations. Automated tools and reports take the administrative effort out of compliance.

What Are The key Features Of An Applicant Tracking System?

Every ATS provider offers different bells and whistles. Some, for example, will help you dip into the market and source candidates as well as parse applications. Others will allow you to automate processes such as scheduling a candidate interview.

1. Job Posting

Some ATSs enable you to quickly post JDs to your company’s Careers management software pages as well as on a job board and social channels.

The benefits of this *saving oodles of time and consistent job ads* you can see immediately!

2. Email Reachout

Once you've sourced a list of likely candidates, most Applicant Tracking System in India can help you structure, send and track and optimize personalized emails as part of the talent acquisition process. Candidates and any interactions with them are kept on record (although check how long you are legally allowed to keepthem for), allowing you to build your own candidate pool and nurture relationships over time.

3. Importing Resumes

After applicants have started to respond to your job ad, you’ll likely be receiving resumes from many sources. Some candidates may even take the old-school route and send their resumes in the mail or have someone they know personally hand it to you. The best ATS solution will have flexible importing options, from scanning hard copies to ingesting Indeed applications into your database. (Using supplementary resume screening software can also make this process more efficient if you're dealing with large volumes of candidates.)

ATS software makes it easy to congregate all your applications into one place. Electronic resumes are quickly imported into the system, hardcopies are turned into digital documents that can be scanned for appropriate keywords and experience metrics, and external website data is transformed into something useful and readable for the end-user.

4. Parsing Resumes

The resume parser is great for when you're receiving tons of applications. With an ATS, you can parse hundreds of resumes quickly using pre-selected qualifiers so that only the best resumes make it to your desk for a manual look-over so you don't waste time on unqualified candidates. An ATS scan also helps when it comes to finding relevant information wherever it is located on the document. While there are some resume format standards, each one is different. For example, some people list their skills under each job experience while others create a separate heading to list them at the end. The resume parsing feature pulls out keywords from each resume, regardless of format, and categorizes each job candidate according to who best matches the job description. This process saves endless time scanning through resumes by hand to find those that might be a good fit.

5. Tracking Candidates

An ATS system helps the human resources team keep track of who they've contacted, who's at what stage, who's about to slip through the cracks of the very long application process, and when a good follow-up date might be. If your HR software has quotas to meet, the ATS platform should be able to track and report on those too. Where are candidates dropping off?

As mentioned, another great thing about this system is that those who drop off for whatever reason stay in your system.

Conclusion

the HR and recruitment industries can get confusing at times. Still, one thing is clear: there are so many applicant tracking system benefits that it’s not a question of whether you need an ATS, but a question of where to get one. And since ready-made ATS tools often have too many limitations and not enough flexibility, the decision to build your own applicant tracking system is a completely natural one. All you need is a clear vision of the product and a reliable tech partner Techimply will suggest your top listing requirement fully understands your ideas.